# View and export responses (/docs/forms/form-responses)
Each form's **Responses** tab lists everyone who answered it, with what they answered, whether they paid, and when. New responses appear as they come in, without reloading.
- **Who can use it:** Owners, admins, members and viewers can read responses. Only owners and admins can export or delete them by default: for other roles **Export CSV** is greyed out (hover or focus it to read why) and the delete actions are left out. A role without **View responses** doesn't get the **Responses** tab at all. See [Roles and permissions](/docs/settings/roles).
- **Before you start:** The form needs to be published and shared ([Publish and share a form](/docs/forms/share-a-form)).
## Open a form's responses [#open-a-forms-responses]
### Go to the Responses tab [#go-to-the-responses-tab]
On the Forms list, click **⋯** on the form's row and choose **Responses**, or open the form and click the **Responses** tab. The tab shows how many responses there are.
### Read the numbers [#read-the-numbers]
| Number | What it counts |
|---|---|
| **Submitted** | Responses that were submitted. |
| **In progress** | People who started and haven't submitted (**saved, not submitted**). Shown on forms that save answers as they're given. |
| **Sent to WhatsApp** | Responses that went on to WhatsApp. Shown instead of **In progress** on forms that continue in WhatsApp. |
| **Collected** | Money paid, per currency, on forms with a payment question (**None yet** until someone pays; payment questions are coming soon). Other forms show how many **Questions** they ask. |
| **Last response** | When the latest response came in, or **None yet**. |
## The response list [#the-response-list]
| Column | What it shows |
|---|---|
| **Respondent** | The person's name from the form, or their email, or the first short answer. **Anonymous** if there's nothing to go by. Click it to open the response. |
| **Status** | **Submitted** or **In progress**. A red warning icon means the response wasn't saved as a record ([Save responses as records](/docs/forms/form-destination)). |
| **Answered** | How many questions they answered, such as **6 of 7**. |
| **Payment** | The amount paid, or **Not paid**. Only on forms with a payment question. |
| **Last activity** | When they last answered or submitted. |
Show 10, 25 or 50 responses a page. With no responses yet, the list says **No responses yet**, with a **Copy link** button on a live form, or a reminder to publish on a draft.
## Search, filter and sort [#search-filter-and-sort]
### Search answers [#search-answers]
Type in **Search answers** (or press /). It matches the respondent's name and any answer.
### Filter [#filter]
Click **Filter**, then **Status** (**Submitted** or **In progress**) or, on forms that take payment, **Payment** (**Paid** or **Not paid**). Each option shows how many responses it matches.
The filters in force show as chips under the toolbar. Click **×** on a chip, or **Clear filters**, to remove them.
### Sort [#sort]
Click **Sort** to order by **Last activity** (the default, newest first), **Respondent**, **Status**, **Answered** or **Payment**.
When nothing matches, the list says **No responses match**: try other words, or clear the filters.
## Read one response [#read-one-response]
Click a respondent's name. A panel opens with their status, when they submitted (or **Last saved** for a response in progress), and every question with its answer. Questions they skipped say **No answer**; section headings appear as dividers. A payment shows as **Paid** with the amount and the gateway's receipt number.
The top of the panel can also say:
- **Saved as a record in** *Object* with **Open the record**, when the form saves responses as records, or **Not saved to** *Object* with the reason. See [Save responses as records](/docs/forms/form-destination).
- On forms that continue in WhatsApp, a line saying the response was sent on to WhatsApp and **The conversation continues in the inbox.** Find the conversation in the [inbox](/docs/inbox/inbox).
On a form that continues in WhatsApp, the numbers show **Sent to WhatsApp** in place of **In progress**, since nothing is saved until people submit.
## Export responses [#export-responses]
### Export [#export]
Click **Export CSV** at the top of the list. With a search or filter on, the button reads **Export N matching** and exports only those. To export particular responses, tick them and click **Export CSV** in the selection bar.
### Open the file [#open-the-file]
The toast says the file is in your downloads, named after the form, such as `mokanata-workshop-registration-responses.csv`. It has one row per response with **Status**, **Started**, **Submitted** and a column for each question.
## Delete responses [#delete-responses]
### Select the responses [#select-the-responses]
Tick the box beside each response, or the header box for the whole page. Then click **⋯** in the selection bar.
### Confirm [#confirm]
Click **Delete 2 responses** (the count follows your selection), then **Delete 2** in the dialog. A toast confirms how many were deleted.
To delete one response, open it and click **⋯** → **Delete response** in its panel.
The answers are removed for good. Deleting a response doesn't refund a payment made through it.
## Other actions [#other-actions]
The **⋯** next to **Export CSV** holds **Copy form link** and **Open the form** for a live form.
## Troubleshooting [#troubleshooting]
Either your role can't export responses (hover the button to read why), or your search and filters match nothing, so there's nothing to export.
The response was deleted, here or in another tab. Close the panel to go back to the list.
On a form that continues in WhatsApp, nothing is saved until they press **Submit and open WhatsApp**. Forms that save answers as they're given show people who started as **In progress**.
## Next steps [#next-steps]